Minutes

Notes of Walesby Parish Council Meeting held on 12th November 2018, 7.30pm at the Village Hall, Walesby
Present: Cllr David Thurman (Chair), Cllr Jeanette Ashton, Cllr Peter Braithwaite, Cllr David Milles, Cllr Sara Sprague, Cllr Judith Sweny and 2 members of the public.

Cllr Thurman made a short statement to explain the resignation of the Parish Clerk.

1. Apologies.
Apologies received from Cllr Tom Smith (WLDC) and Cllr Lewis Strange (LCC)

2. Declarations of interest. None

3. Minutes.
Proposed by Cllr Ashton, seconded by Cllr Milles and resolved that the notes from the meeting held on
17th September 2018 be approved as a true record and signed as minutes.

4. Public Forum. The meeting was suspended to allow the public forum.

5. Appointments of Proper Officer and Responsible Financial Officer
Proposed by Cllr Thurman, seconded by Cllr Milles and resolved that Cllr Ashton be appointed as Proper Office until a new Parish Clerk was appointed.
Proposed by Cllr Sweny, seconded by Cllr Sprague and resolved that Cllr Braithwaite be appointed as Responsible Financial Officer until a new Parish Clerk was appointed.

6. Grass-Cutting:
Proposed by Cllr Ashton, seconded by Cllr Milles and resolved that Walesby Parish Council would not adopt the BSE&ENorth grass-cutting grant-aided scheme, but to continue with the LCC policy of 2 safety cuts on identified highway verge within the village (coloured green on map.) Residents/others are responsible for orange coloured verge on map.

7. Donations and Grants.
Proposed by Cllr Thurman, seconded by Cllr Sweny and resolved that £50 be granted to Mrs P Townsend for refreshments for 2019 Village Litter Pick.

8. Proper Officer’s Report and correspondence.
• 13/9/2018 WLDC Budget and Precept request
• 9/10/2018 LCC Winter Self Help
• 9/10/2018 LCC Verge Cutting Scheme
• 16/10/2018 Resident Grant request re Litter Pick
• 16/10/2018 LCC reply re electric fence PROW 118
• 18/10/2018 WLDC Register of Electors
• 3/11/2018 Resident letter re planning
• 7/11/2018 Steve Brooks re Broadband
• 12/11/2018 LCC update re electric fence

9. Highways.
a) Proposed by Cllr Thurman, seconded by Cllr Sweny and resolved that PC should continue with the Self Help Winter Maintenance Scheme. Extra salt to be stored on private land and used to fill the village hall bin to supplement priority routes through the village (LCC responsibility for Rasen Road and Walesby Hill).
Cllr Thurman agreed to be ‘Snow Warden’ as principal point of contact.
b) No concerns raised. Anglian Water had completed works to repair the leak outside the Village Hall.

10. Broadband.
Confirmation received from Steve Brooks that Walesby is included in Phase 3 of broadband upgrade. Further details to follow Spring 2019.
Cllr Thurman to ask for completed data forms to be collected within 2 weeks and collated for further evidence within the village, following meeting of 15th October.

11. Glebe Land between Otby Lane and Walesby Hill. Proposed by Cllr Thurman, seconded by Cllr Ashton and resolved that Cllr Thurman to contact new owner to share villagers’ concerns.

12. Enforcement 15052018 – trackway between Otby Lane and Walesby Hill.
Cllr Thurman made contact with the owners to share residents’ concerns. It is noted that the trackway gates are now usually shut and the builders sign has been removed.

13. Footpaths. Concerns regarding the electric fence on PROW 118. Communication shared from LCC countryside officer. To be monitored and updated as necessary.

14. Finance:a) Proposed by Cllr Sprague, seconded by Cllr Thurman and resolved that proposed 2019/20 budget and precept request of £2400 be approved.
b) Proposed by Cllr Ashton, seconded by Cllr Milles and resolved to ratify payments made between meetings and to authorise payment of £22.80 to HMRC PAYE Sept/ Oct salary and £50 to Pat Townsend for litter pick refreshments.
HRMC PAYE August Salary
£12.00
R.Keillar Salary August
£48.06
R.Keillar expenses Sept/Oct
£9.36
R.Keillar Office Allowance
£19.35
LALC event (share)
£3.33
R.Keillar Salary Sept/Oct
£92.09
T.J.Elmes Payroll
£15

15. Planning applications.
Proposed by Cllr Thurman, seconded by Cllr Sweny and resolved that a letter be sent to WLDC
regarding planning application 137845 (approved 15/6/2018) following complaint from resident.

16. Date of next meeting: 14 January 2019 at 7.30pm.

Cllr Thurman closed the meeting at 9.12pm